WAVES 2025 - Privacy Policy & GDPR Statement
Effective Date: 2024/11/07
1. Introduction
The World Aviation Virtual Exhibition and Summit ("we," "us," or "our") is committed to protecting the privacy and personal data of all participants, including attendees, speakers, sponsors, and exhibitors. This Privacy Policy outlines how we collect, use, disclose, and protect personal information in compliance with applicable laws, including the General Data Protection Regulation (GDPR).
By registering for or participating in the Event, you acknowledge that you have read, understood, and agreed to the terms of this Privacy Policy.
2. Information We Collect
We may collect the following types of personal information from participants:
Contact Information: Name, email address, phone number, and address.
Professional Information: Job title, company name, and industry affiliation.
Payment Information: Payment details provided during registration (processed through secure third-party payment processors).
Event Engagement Data: Interaction with the event platform, including attendance, networking activities, session participation, and questions submitted during presentations.
Technical Data: Information about your device, IP address, browser type, and platform interactions to improve the user experience.
3. How We Use Your Information
Your personal information is used to:
Facilitate registration, provide access to the Event platform, and manage your participation.
Enable networking and interaction features, allowing participants to connect based on shared interests.
Send Event-related communications, including reminders, updates, and post-Event materials.
Process payments and issue receipts where applicable.
Improve the Event experience by analyzing engagement and platform usage.
Comply with legal and regulatory requirements.
4. Legal Basis for Processing
We process personal information based on the following legal grounds:
Contractual Necessity: To fulfill our obligations under the Event registration agreement.
Legitimate Interests: To enhance the Event experience, improve engagement, and conduct marketing activities (only where such activities are compatible with your rights).
Consent: For specific uses of your data, such as marketing or sharing with third-party sponsors, with your prior consent.
5. Data Sharing and Third Parties
We may share your personal information with:
Service Providers: Vendors who assist with Event management, payment processing, and platform hosting, under confidentiality agreements.
Event Partners and Sponsors: Limited information (e.g., name, job title, and company) may be shared with Event sponsors for networking purposes, only with your prior consent.
Legal Compliance: When required by law or in response to valid legal requests from government authorities.
6. International Data Transfers
Your data may be transferred to and processed in countries outside the European Economic Area (EEA). In such cases, we ensure appropriate safeguards are in place to protect your data, such as Standard Contractual Clauses approved by the European Commission.
7. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Event-related data will generally be retained following the Event for analysis and improvement purposes.
8. Your Rights Under GDPR
If you are a resident of the European Economic Area (EEA), you have the following rights regarding your personal information:
Right to Access: Request a copy of your personal data held by us.
Right to Rectification: Correct any inaccurate or incomplete data.
Right to Erasure: Request deletion of your personal data under certain conditions.
Right to Restrict Processing: Limit the processing of your data in specific circumstances.
Right to Data Portability: Receive your data in a structured, machine-readable format.
Right to Object: Object to processing based on legitimate interests or direct marketing.
Right to Withdraw Consent: If we process your data based on consent, you can withdraw it at any time.
To exercise these rights, please contact us at privacy@wavesaero.com. We will respond to requests in accordance with GDPR and other applicable laws.
9. Data Security
We implement appropriate technical and organizational measures to protect personal data against unauthorized access, disclosure, or loss. However, please note that no method of transmission over the internet is completely secure.
10. Changes to This Privacy Policy
We may update this Privacy Policy periodically. Any changes will be posted on our website, and we will notify you of significant updates by email or through the Event platform.
11. Contact Us
If you have any questions or concerns about this Privacy Policy, or if you wish to exercise any of your rights under GDPR, please contact us at:
Data Protection Officer
World Aviation Virtual Exhibition and Summit
Email: privacy@wavesaero.com
GDPR Statement
The World Aviation Virtual Exhibition and Summit respects your privacy and is committed to processing your personal data in compliance with the General Data Protection Regulation (GDPR). We collect, process, and store your personal information based on lawful grounds, including contractual necessity, legitimate interests, and your explicit consent where required.
As a participant, you have the right to access, correct, and request deletion of your personal data. You may also restrict or object to specific processing activities, request data portability, and withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
We are committed to ensuring that your personal information is processed securely and transparently. Should you have questions about our data practices or wish to exercise any GDPR rights, please contact us at privacy@wavesaero.com.
